Get a duplicate Kathmandu University degree or certificate
A plain-language Nepal guide for ku graduates whose original academic certificate is lost or damaged who need to request an official duplicate, with evidence, submission, safety, and official-source checks.
Independent guide, not an official website
Nepal Docs Guide is not affiliated with the Government of Nepal. This guide helps you prepare, but official portals and offices control final rules, fees, forms, and timelines.
Quick answer
To request an official duplicate, prepare student and programme identity, old copy or transcript, loss or damage explanation, police report or affidavit if required, confirm the current process with the responsible university examination office, school, affiliated college or UGC, complete the official application, and keep the receipt or reference for follow-up.
Eligibility
- KU graduates whose original academic certificate is lost or damaged
- Applicants who need to request an official duplicate using matching and genuine records
- An authorized representative only when the responsible authority accepts representation
Required documents checklist
- □ Citizenship, passport or student identity matching the university record
- □ student and programme identity
- □ old copy or transcript
- □ loss or damage explanation
- □ police report or affidavit if required
- □ Official university or UGC student-service, scholarship or verification reference
- □ Official university, campus or UGC receipt when applicable
- □ Any correction, consent, authorization, or supporting record required for your specific case
Step-by-step process
- Confirm that the responsible university examination office, school, affiliated college or UGC is the correct authority for this request.
- Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across student and programme identity, old copy or transcript, loss or damage explanation, police report or affidavit if required.
- Identify the exact document, use the current duplicate process, submit identity and academic proof, and check the replacement marking and details.
- Submit through the official portal or office and pay only through the approved channel.
- Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
Fees and timelines
- Do not rely on an old fee screenshot or an agent's estimate. Check the latest official notice, citizen charter, portal, or responsible office before paying.
- Processing time depends on document matching, office workload, inspection, examination, technical review, or approval level. Keep the receipt and follow-up reference.
Common mistakes
- Using an old form, notice, fee, or unofficial link
- Submitting incomplete or mismatched student and programme identity, old copy or transcript, loss or damage explanation, police report or affidavit if required
- Paying an unofficial person or personal account without an official receipt
- Ignoring the difference between a new application, renewal, correction, duplicate, verification, or transfer
- An edited scan or private reprint is not an official duplicate.
Confirm the current university, scholarship, fellowship and academic-record notice
This is an independent preparation guide, not an official notice, legal opinion, professional licence, approval, or guarantee. Requirements can change. Confirm the current form, fee, deadline, jurisdiction, and eligibility with the responsible authority before submitting.
To request an official duplicate, prepare student and programme identity, old copy or transcript, loss or damage explanation, police report or affidavit if required, confirm the current process with the responsible university examination office, school, affiliated college or UGC, complete the official application, and keep the receipt or reference for follow-up.
Who this guide helps
KU graduates whose original academic certificate is lost or damaged Applicants who need to request an official duplicate using matching and genuine records An authorized representative only when the responsible authority accepts representation
Why this document or approval matters
An edited scan or private reprint is not an official duplicate.
Evidence to prepare
- Citizenship, passport or student identity matching the university record
- student and programme identity
- old copy or transcript
- loss or damage explanation
- police report or affidavit if required
- Official university or UGC student-service, scholarship or verification reference
- Official university, campus or UGC receipt when applicable
- Any correction, consent, authorization, or supporting record required for your specific case
A safe step-by-step process
- 1Confirm that the responsible university examination office, school, affiliated college or UGC is the correct authority for this request.
- 2Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across student and programme identity, old copy or transcript, loss or damage explanation, police report or affidavit if required.
- 3Identify the exact document, use the current duplicate process, submit identity and academic proof, and check the replacement marking and details.
- 4Submit through the official portal or office and pay only through the approved channel.
- 5Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
The decision point most applicants miss
Confirm degree, provisional, transcript, marksheet, migration, character or another record.
After submitting
- Check the spelling and reference number on the acknowledgement or receipt.
- Track the application only through the official portal, SMS, email, or office contact.
- Respond to a deficiency notice with the requested evidence rather than creating a duplicate application.
- Keep the final certificate, licence, approval, account update, or rejection reason with the supporting records.
Avoid document and payment shortcuts
Do not alter certificates, hide mismatches, upload another person's records, share passwords or OTPs, pay an unofficial personal account, or accept a promise of guaranteed approval. Use the official portal and keep payment and submission evidence.
What was verified from the official source
The official university portal links schools, admissions, academic offices, notices, programmes and student services used to confirm current certificate and record procedures. Check Kathmandu University for the newest notice, form, service link, fee, and final instruction.
Office and portal links
Printable checklist
Get a duplicate Kathmandu University degree or certificate
- Citizenship, passport or student identity matching the university record
- student and programme identity
- old copy or transcript
- loss or damage explanation
- Official university or UGC student-service, scholarship or verification reference
- Official university, campus or UGC receipt when applicable
- Official source checked on the submission date
FAQ
Official sources
Use these references for final confirmation before applying. Nepal Docs Guide is independent and does not replace official instructions.
- Kathmandu University
Kathmandu University · last accessed Jul 12, 2026
The official university portal links schools, admissions, academic offices, notices, programmes and student services used to confirm current certificate and record procedures. Time-sensitive requirements must still be rechecked before submission.
Need official confirmation?
If your case involves corrections, deadlines, legal use, foreign submission, or a rejected application, contact the relevant official office before paying fees or submitting documents.
Author
Nepal Docs Guide Editorial Desk
Citizen services research team
Our editorial desk turns official notices, portal instructions, and field-tested document workflows into plain-language guides. Every guide is independently written and points readers back to official sources for final confirmation.
Was this guide helpful?
Get update alerts
Join the newsletter placeholder for future reminders when high-priority guides need review.
Related guides
Get a duplicate CTEVT certificate after loss or damage
A plain-language Nepal guide for ctevt graduates whose certificate is lost, damaged or unreadable who need to request a duplicate ctevt certificate, with evidence, submission, safety, and official-source checks.
Request a duplicate online media registration certificate
A plain-language Nepal guide for registered media outlets whose certificate is lost, damaged or unreadable who need to obtain an official replacement certificate, with evidence, submission, safety, and official-source checks.
Get a duplicate Pokhara University certificate
A plain-language Nepal guide for graduates whose pokhara university document is lost or damaged who need to request a lawful duplicate, with evidence, submission, safety, and official-source checks.