Prepare a government gratuity claim in Nepal
A plain-language Nepal guide for employees whose service results in gratuity rather than monthly pension who need to prepare the service and payment file, with evidence, submission, safety, and official-source checks.
Independent guide, not an official website
Nepal Docs Guide is not affiliated with the Government of Nepal. This guide helps you prepare, but official portals and offices control final rules, fees, forms, and timelines.
Quick answer
To prepare the service and payment file, prepare service book, retirement or exit decision, salary and qualifying-service calculation, identity, bank and clearance documents, confirm the current process with the Pension Management Office, former employing authority and paying bank, complete the official application, and keep the receipt or reference for follow-up.
Eligibility
- Employees whose service results in gratuity rather than monthly pension
- Applicants who need to prepare the service and payment file using matching and genuine records
- An authorized representative only when the responsible authority accepts representation
Required documents checklist
- □ Citizenship, pension authority or lawful claimant identity matching the service record
- □ service book
- □ retirement or exit decision
- □ salary and qualifying-service calculation
- □ identity, bank and clearance documents
- □ Official pension, gratuity, correction, verification or grievance reference
- □ Official pension-office, department or bank statement and receipt
- □ Any correction, consent, authorization, or supporting record required for your specific case
Step-by-step process
- Confirm that the Pension Management Office, former employing authority and paying bank is the correct authority for this request.
- Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across service book, retirement or exit decision, salary and qualifying-service calculation, identity, bank and clearance documents.
- Confirm the applicable scheme, verify qualifying service and last salary, clear government property and advances, and submit the gratuity authority file.
- Submit through the official portal or office and pay only through the approved channel.
- Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
Fees and timelines
- Do not rely on an old fee screenshot or an agent's estimate. Check the latest official notice, citizen charter, portal, or responsible office before paying.
- Processing time depends on document matching, office workload, inspection, examination, technical review, or approval level. Keep the receipt and follow-up reference.
Common mistakes
- Using an old form, notice, fee, or unofficial link
- Submitting incomplete or mismatched service book, retirement or exit decision, salary and qualifying-service calculation, identity, bank and clearance documents
- Paying an unofficial person or personal account without an official receipt
- Ignoring the difference between a new application, renewal, correction, duplicate, verification, or transfer
- Gratuity and pension calculations differ, and an incorrect appointment or leave period can change the amount.
Confirm the current pension, gratuity, family-benefit and verification rule
This is an independent preparation guide, not an official notice, legal opinion, professional licence, approval, or guarantee. Requirements can change. Confirm the current form, fee, deadline, jurisdiction, and eligibility with the responsible authority before submitting.
To prepare the service and payment file, prepare service book, retirement or exit decision, salary and qualifying-service calculation, identity, bank and clearance documents, confirm the current process with the Pension Management Office, former employing authority and paying bank, complete the official application, and keep the receipt or reference for follow-up.
Who this guide helps
Employees whose service results in gratuity rather than monthly pension Applicants who need to prepare the service and payment file using matching and genuine records An authorized representative only when the responsible authority accepts representation
Why this document or approval matters
Gratuity and pension calculations differ, and an incorrect appointment or leave period can change the amount.
Evidence to prepare
- Citizenship, pension authority or lawful claimant identity matching the service record
- service book
- retirement or exit decision
- salary and qualifying-service calculation
- identity, bank and clearance documents
- Official pension, gratuity, correction, verification or grievance reference
- Official pension-office, department or bank statement and receipt
- Any correction, consent, authorization, or supporting record required for your specific case
A safe step-by-step process
- 1Confirm that the Pension Management Office, former employing authority and paying bank is the correct authority for this request.
- 2Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across service book, retirement or exit decision, salary and qualifying-service calculation, identity, bank and clearance documents.
- 3Confirm the applicable scheme, verify qualifying service and last salary, clear government property and advances, and submit the gratuity authority file.
- 4Submit through the official portal or office and pay only through the approved channel.
- 5Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
The decision point most applicants miss
Confirm permanent, temporary, contract, contributory, pre-scheme or post-scheme service and the reason for exit.
After submitting
- Check the spelling and reference number on the acknowledgement or receipt.
- Track the application only through the official portal, SMS, email, or office contact.
- Respond to a deficiency notice with the requested evidence rather than creating a duplicate application.
- Keep the final certificate, licence, approval, account update, or rejection reason with the supporting records.
Avoid document and payment shortcuts
Do not alter certificates, hide mismatches, upload another person's records, share passwords or OTPs, pay an unofficial personal account, or accept a promise of guaranteed approval. Use the official portal and keep payment and submission evidence.
What was verified from the official source
The official Pension Management Office portal publishes pension-management notices, office information, pensioner services, forms, records and guidance for government pension and gratuity administration. Check Pension Management Office Nepal for the newest notice, form, service link, fee, and final instruction.
Office and portal links
Printable checklist
Prepare a government gratuity claim in Nepal
- Citizenship, pension authority or lawful claimant identity matching the service record
- service book
- retirement or exit decision
- salary and qualifying-service calculation
- Official pension, gratuity, correction, verification or grievance reference
- Official pension-office, department or bank statement and receipt
- Official source checked on the submission date
FAQ
Official sources
Use these references for final confirmation before applying. Nepal Docs Guide is independent and does not replace official instructions.
- Pension Management Office Nepal
Government of Nepal · last accessed Jul 12, 2026
The official Pension Management Office portal publishes pension-management notices, office information, pensioner services, forms, records and guidance for government pension and gratuity administration. Time-sensitive requirements must still be rechecked before submission.
Need official confirmation?
If your case involves corrections, deadlines, legal use, foreign submission, or a rejected application, contact the relevant official office before paying fees or submitting documents.
Author
Nepal Docs Guide Editorial Desk
Citizen services research team
Our editorial desk turns official notices, portal instructions, and field-tested document workflows into plain-language guides. Every guide is independently written and points readers back to official sources for final confirmation.
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