Register and renew a labour supplier licence in Nepal
A plain-language Nepal guide for businesses supplying workers to client establishments who need to prepare a labour-supplier licence or renewal, with evidence, submission, safety, and official-source checks.
Independent guide, not an official website
Nepal Docs Guide is not affiliated with the Government of Nepal. This guide helps you prepare, but official portals and offices control final rules, fees, forms, and timelines.
Quick answer
To prepare a labour-supplier licence or renewal, prepare company and tax records, capital, office and management details, worker contracts and client arrangements, wage, safety and social-security systems, confirm the current process with the responsible labour office, Department of Labour and Occupational Safety or OSH Center, complete the official application, and keep the receipt or reference for follow-up.
Eligibility
- Businesses supplying workers to client establishments
- Applicants who need to prepare a labour-supplier licence or renewal using matching and genuine records
- An authorized representative only when the responsible authority accepts representation
Required documents checklist
- □ Worker, employer, union, supplier or authorized representative identity
- □ company and tax records
- □ capital, office and management details
- □ worker contracts and client arrangements
- □ wage, safety and social-security systems
- □ Official contract, ILMIS, labour office, safety or complaint reference
- □ Official wage, settlement, licence or service receipt when applicable
- □ Any correction, consent, authorization, or supporting record required for your specific case
Step-by-step process
- Confirm that the responsible labour office, Department of Labour and Occupational Safety or OSH Center is the correct authority for this request.
- Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across company and tax records, capital, office and management details, worker contracts and client arrangements, wage, safety and social-security systems.
- Use the ILMIS service, prove financial and operational capacity, document worker protections, renew on time, and keep client and worker assignments traceable.
- Submit through the official portal or office and pay only through the approved channel.
- Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
Fees and timelines
- Do not rely on an old fee screenshot or an agent's estimate. Check the latest official notice, citizen charter, portal, or responsible office before paying.
- Processing time depends on document matching, office workload, inspection, examination, technical review, or approval level. Keep the receipt and follow-up reference.
Common mistakes
- Using an old form, notice, fee, or unofficial link
- Submitting incomplete or mismatched company and tax records, capital, office and management details, worker contracts and client arrangements, wage, safety and social-security systems
- Paying an unofficial person or personal account without an official receipt
- Ignoring the difference between a new application, renewal, correction, duplicate, verification, or transfer
- Calling workers contractors does not remove wage, safety and employment responsibilities.
Confirm the current Labour Act, rules, wage notice and occupational safety requirement
This is an independent preparation guide, not an official notice, legal opinion, professional licence, approval, or guarantee. Requirements can change. Confirm the current form, fee, deadline, jurisdiction, and eligibility with the responsible authority before submitting.
To prepare a labour-supplier licence or renewal, prepare company and tax records, capital, office and management details, worker contracts and client arrangements, wage, safety and social-security systems, confirm the current process with the responsible labour office, Department of Labour and Occupational Safety or OSH Center, complete the official application, and keep the receipt or reference for follow-up.
Who this guide helps
Businesses supplying workers to client establishments Applicants who need to prepare a labour-supplier licence or renewal using matching and genuine records An authorized representative only when the responsible authority accepts representation
Why this document or approval matters
Calling workers contractors does not remove wage, safety and employment responsibilities.
Evidence to prepare
- Worker, employer, union, supplier or authorized representative identity
- company and tax records
- capital, office and management details
- worker contracts and client arrangements
- wage, safety and social-security systems
- Official contract, ILMIS, labour office, safety or complaint reference
- Official wage, settlement, licence or service receipt when applicable
- Any correction, consent, authorization, or supporting record required for your specific case
A safe step-by-step process
- 1Confirm that the responsible labour office, Department of Labour and Occupational Safety or OSH Center is the correct authority for this request.
- 2Compare names, dates, addresses, registration numbers, account numbers, and other identifiers across company and tax records, capital, office and management details, worker contracts and client arrangements, wage, safety and social-security systems.
- 3Use the ILMIS service, prove financial and operational capacity, document worker protections, renew on time, and keep client and worker assignments traceable.
- 4Submit through the official portal or office and pay only through the approved channel.
- 5Save the application number, receipt, uploaded-file copies, and any written instruction for follow-up.
The decision point most applicants miss
Confirm whether the business supplies labour, provides an independent service, recruits workers, manages security staff or performs a project.
After submitting
- Check the spelling and reference number on the acknowledgement or receipt.
- Track the application only through the official portal, SMS, email, or office contact.
- Respond to a deficiency notice with the requested evidence rather than creating a duplicate application.
- Keep the final certificate, licence, approval, account update, or rejection reason with the supporting records.
Avoid document and payment shortcuts
Do not alter certificates, hide mismatches, upload another person's records, share passwords or OTPs, pay an unofficial personal account, or accept a promise of guaranteed approval. Use the official portal and keep payment and submission evidence.
What was verified from the official source
The official department site provides online complaints, labour approvals, labour-supplier licensing, trade-union registration and renewal, labour-office information, minimum-wage notices, labour-audit formats and labour-law implementation resources. Check Department of Labour and Occupational Safety for the newest notice, form, service link, fee, and final instruction.
Office and portal links
Printable checklist
Register and renew a labour supplier licence in Nepal
- Worker, employer, union, supplier or authorized representative identity
- company and tax records
- capital, office and management details
- worker contracts and client arrangements
- Official contract, ILMIS, labour office, safety or complaint reference
- Official wage, settlement, licence or service receipt when applicable
- Official source checked on the submission date
FAQ
Official sources
Use these references for final confirmation before applying. Nepal Docs Guide is independent and does not replace official instructions.
- Department of Labour and Occupational Safety
Government of Nepal · last accessed Jul 12, 2026
The official department site provides online complaints, labour approvals, labour-supplier licensing, trade-union registration and renewal, labour-office information, minimum-wage notices, labour-audit formats and labour-law implementation resources. Time-sensitive requirements must still be rechecked before submission.
Need official confirmation?
If your case involves corrections, deadlines, legal use, foreign submission, or a rejected application, contact the relevant official office before paying fees or submitting documents.
Author
Nepal Docs Guide Editorial Desk
Citizen services research team
Our editorial desk turns official notices, portal instructions, and field-tested document workflows into plain-language guides. Every guide is independently written and points readers back to official sources for final confirmation.
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